Frequently Asked Questions

Print items in Outlook
Last Updated 9 months ago


Applies To: Outlook 2016 Outlook 2013
Printing in Outlook is the same in Mail, Calendar, or any other folders — all printing settings and functions are found in the Microsoft Office Backstage view. Click the File tab to open the Backstage view.

When you click Print in the Backstage view, the Preview Pane appears automatically to help you choose the settings and options that you want.

  1. Click an item or folder in Outlook that you want to print.
  2. Click the File tab.
  3. Click Print.
  4. Do one of the following:

    • Click Print.
    • Select the styles and options that you want.

      • Under Settings, click the style that you want. A preview is shown in the Preview Pane, unless you are printing multiple items. In this case, you are prompted to click Preview in the Preview Pane. When you are ready to print, click Print.
      • To change the font, heading, or other style settings, under Printer, click Print Options, and then on the Print dialog box, under Print style, click Define Styles. Click Print.
      • If you want to print specific pages or sets of pages, under Printer, click Print Options, and then on the Print dialog box, under Print range, click the options that you want. Click Print.

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